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EncartaLabs

Telephone Etiquette

( Duration: 1 Day )

Fact: 88% of your customers who stop using your services or products do so because of perceived employee indifference or rudeness.

One of the most common ways our customers interface with employees is through the telephone. Therefore, having an understanding of telephone etiquette will make a large difference to your customers and your profits. Your reputation for service depends on how well your staff handle incoming and outgoing calls. 87% of the message your customers receive on the telephone is through the tonality of the voice they hear. Only 13% of the message they hear are the words used.

This Telephone Etiquette training course will help your employees to develop and master the techniques that will enhance your company’s image. This workshop includes dynamic trainee/trainer interactions and discussions, exercises, case studies, etc.

The Telephone Etiquette workshop is ideal for:

  • Everyone who deals with customers on the telephone – call centre agents, customer service representatives, receptionists and all customer-facing staff.

COURSE AGENDA

1

Telephone Etiquette & Answering Procedures

  • Clear your mind
  • Answer telephone promptly
  • Be present with your caller
  • Prepare your phone voice
  • Offer your standard greeting
  • Be prepared before you respond
2

Processing Incoming & Outgoing Calls

  • Placing Callers on Hold
  • Transferring Calls
  • Taking a Message
  • Making a Call
3

Communication & Communication Barriers

  • What is a Skilled Communicator?
  • Asking Questions
  • Probing
  • Listening Skills
  • Barriers to Listening & Communication
  • Active Listening Skills
4

The Phonetic Alphabet

5

Elements of Customer Service

6

Identifying Customers and Competitors

  • Internal Customers
  • External Customers
  • Identifying Competitors
  • The Competitive Edge
7

Identifying & Meeting Customer Needs

  • Understanding Needs and Expectations
  • Benefits of Meeting Customer Needs
8

Attitude

  • Optimistic
  • Objective
  • Deliberate
  • Determined
9

Forbidden Phrases & Soft Language Skills

10

Dealing With Challenges

11

Dealing With Problem Customers

  • Step 1 - Listen
  • Step 2 - Empathise
  • Step 3 - Apologise
  • Step 4 - Problem-Solve

Encarta Labs Advantage

  • One Stop Corporate Training Solution Providers for over 6,000 various courses on a variety of subjects
  • All courses are delivered by Industry Veterans
  • Get jumpstarted from newbie to production ready in a matter of few days
  • Trained more than 50,000 Corporate executives across the Globe
  • All our trainings are conducted in workshop mode with more focus on hands-on sessions

View our other course offerings by visiting https://www.encartalabs.com/course-catalogue-all.php

Contact us for delivering this course as a public/open-house workshop/online training for a group of 10+ candidates.

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