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Sharepoint Online - Administration

( Duration: 5 Days )

The MS Sharepoint Online - Administration training course will provide the knowledge and skills to design, deploy and manage a Sharepoint Online architecture using best practice principals.

By attending MS Sharepoint Online - Administration workshop, delegates will learn:

  • Sharepoint Online Administration via GUI, Sharepoint Online Powershell and PNP Powershell
  • Thorough knowledge of the components of Sharepoint Online including comparison of modern and classic sites and related functionality
  • Technical Guidance for designing and deploying best practice Information architecture site hierarchies, scalable navigation structures and company taxonomies.
  • Thorough understanding of Modern Team & Communication Sites vs Classic sites and available PnP modernization tools and guidance.
  • Best practice security for both internal and external user sharing including securing Modern team site creation and guest access via Office 365 Group and Office 365 Teams management
  • ECM design and deployment including content types, document sets, content organizer and document ID's
  • Sharepoint Online records management capabilities
  • Sharepoint Online integration with IRM
  • Sharepoint Online Apps concepts, deployment and management
  • Sharepoint Online Social features including bulk profile photo management and Delve concepts, best practice and configuration
  • Sharepoint Online Search concepts and best practice configuration including schema management, result sources, query rules to build user centric search solutions, result types and display templates
  • Sharepoint Online Data Import and Sharepoint Online Migration tools and best practice
  • Sharepoint Online Monitoring and Reporting for both auditing, compliance and user adoption assessment

  • Basic understanding of 'cloud' concepts
  • Experience with Office 365 core components such as user IDs
  • Familiarity with SharePoint
  • Experience with PowerShell
  • Experience with traditional collaboration methods such as email and file sharing

This MS Sharepoint Online - Administration class is suitable for SharePoint Administrators

COURSE AGENDA

1

Sharepoint Online Concepts, Subscriptions and Administration

  • Introducing SharePoint Online
  • SharePoint Online Features
  • SharePoint Components
  • Intelligent Intranet and Sharepoint Home Sites
  • SharePoint Site Components
  • SharePoint Site Content
  • SharePoint Insights
  • SharePoint Apps (Also referred to as Add-ons or Add-ins)
  • SharePoint Social Features
  • Delve
  • SharePoint Online is a Dynamic Service
  • Office 365 Release Preferences
  • Office 365 Subscription Plans
  • SharePoint Online Admin Centres
  • SharePoint Online Management Shell
  • Using Windows PowerShell to manage SharePoint Online
  • PnP PowerShell
2

Sharepoint Online Sites and Navigation

  • Creating and Managing SharePoint Online Sites
  • SharePoint Sites
  • SharePoint Site Pages
  • Page Recommendations
  • PnP Provisioning Service and Design Guidance
  • Defining Site Collection Creation Options for End Users
  • SharePoint Site Content
  • Classic Sites
  • Modern Sites
  • Modern Team Sites
  • Modern Communication Sites
  • Modern Site Considerations
  • Sharepoint Home Sites
  • Listing Modern Sites
  • SharePoint Modern Site Classifications
  • PNP Starter Kit
  • PNP Modernization Tools and Guidance
  • Automatic Classic Site Modernization
  • Sharepoint Online Site Swap
  • Site URL Renaming
  • PnP Provisioning Engine
  • When to create a new site
  • Site Collections & Administrator Capabilities
  • Deleting and restoring Site Collections
  • Alternative ways to delete a Modern Team Site
  • Deciding between a Single Site Collection vs Multiple Site Collections
  • Site Architecture and Navigation Relationship
  • Single Site Collections vs Multiple Site Collections
  • Site Navigation
  • Classic vs. Modern Navigation
  • Managed & Pinned Navigation
  • Search Driven Navigation
  • Classic Sites with Modern Pages Navigation
  • Modern Team Site Navigation
  • Modern Communication Site Navigation
  • Cascading vs Mega Menu Navigation
  • Hub Sites
  • Configuring Hub Sites
  • Hub Site Approval Flow using PowerAutomate
  • Hub Site Features & Limitations
3

Sharepoint Online Content Management

  • Columns and Content Types
  • Content Types
  • Document Library File Template Management
  • Document Sets
  • Content Organizer
  • Sharepoint Online Managed Metadata
  • Folders vs. Metadata
  • Term Driven Navigation - Classic Only
4

Sharepoint Online Records Management

  • Sharepoint Online Records Management
  • eDiscovery Holds
  • Retention Policies
  • Office 365 Retention Labels
  • Records Overview
  • Sharepoint Online Record Features
  • Creating Retention Labels
  • Retention Label Publishing
  • Automatic Retention Label Application
  • Classic SharePoint Online Records Management
  • Sharepoint Records Centres
5

Sharepoint Online Permissions

  • Classic vs Modern Site Permission Management
  • Sharepoint Modern Team Site Security Model
  • Access Requests
  • Permission levels
  • Bespoke Permission Levels
  • Granting Explicit Permissions
  • SharePoint Groups
  • Sharepoint Group Best Practice
  • Special SharePoint Groups
  • Permission Inheritance
  • Granting Permissions
  • Sharing a Site
  • Sharing a Document Library/List
  • Sharing a Folder or Items
  • Sharepoint Online Permissions via PowerShell
  • Sharepoint Online Permissions Best Practice
  • Conditional Access
6

Sharepoint External Sharing

  • Modern Team Sites Guest Access
  • Office 365 Group external access administration
  • Controlling Guest Access to Office 365 Groups
  • Determining Guest Access for Office 365 Groups
  • Blocking Guest access for a speicific Office 365 Group
  • Allow/Block 365 Group Access per domain
  • Sharepoint Online External sharing administration
  • Tenant Level External Sharing Administration
  • Site Collection External Sharing Options
  • Sharepoint Online External Sharing Alerts, auditing and Reporting
7

SharePoint Online Content Protection

  • Information Rights Management Overview
  • What is Azure Rights Management (Azure RMS)
  • Activating Azure Rights Management
  • Azure RMS Activation methods
  • Firewall Requirements for Azure RMS
  • Azure RMS Super Users
  • When are Super Users Required
  • SharePoint Online Content Protection
  • Office 365 Sensitivity Labels
  • Sensitivity label features
  • Sensitivity label creation
  • Label Settings
  • Sensitivity Label Policies
  • Sublabels
  • Editing or deleting a sensitivity label
  • View label usage with label analytics
  • Sharepoint IRM Limitations
  • Integrating SharePoint Online with Azure Rights Management
  • Applying IRM Protection to a List or Library
8

Sharepoint Online Apps

  • SharePoint Apps
  • App Permissions
  • App Permissions Scopes
  • SharePoint Store
  • Sharepoint App Licensing
  • Sharepoint Online Admin App Settings
  • Sharepoint Online App Catalog
  • Controlling Access of Apps from Sharepoint Store
  • Deploying Organization Apps
  • Centrally Deploying Apps from the App Catalog
  • Monitoring an app
  • Removing an App
  • Site Collection App Catalog
  • Remove-SPOSiteCollectionAppCatalog
9

Sharepoint Online Social Features

  • Office 365 Social Tools
  • Sharepoint Online User Profiles
  • Administering User Profiles
  • Creating Audiences
  • Problems with Audiences
  • My Sites - Now OneDrive for Business
  • Secondary Site Collection Admin
  • Delve
10

Sharepoint Online Search

  • Classic vs Modern Search Experience
  • Modern vs Classic customizations
  • SharePoint Classic Search Configuration
  • Redirecting Search Box Searches
  • Default Search Center
  • Additional Search Center Sites
  • Search Schema
  • Managing the Schema
  • Admin Suggestion Settings
  • Result Sources
  • Query Rules
  • Result Types and Display Templates
  • Preventing Search Results Appearing
  • Modern Search Configuration
11

SharePoint Online Monitoring and Reporting

  • Site Usage
  • SharePoint Online Auditing
  • Auditing in the Office 365 Security & Compliance Center
  • Integrating 365 Audit logs into Azure Sentinel
  • Office 365 Sharepoint Online Reports
  • Microsoft 365 Usage Analytics
  • Microsoft 365 Cloud App Security
  • SharePoint Online Forum
  • Monitoring Services in Office 365
  • Support Options for SharePoint Online in Office 365
  • Service Requests
12

Sharepoint Online Migration

  • Why Migrate to SharePoint Online
  • Challenges to Sharepoint Online migrations
  • Microsoft Options for Sharepoint Online Migrations
  • Migration Stages
  • Stage 1 - Prepare and Assess
    • SharePoint Migration Assessment Tool
  • Stage 2 - Migrating Data into Sharepoint Online
    • The Sharepoint Migration Tool
    • SPMT Advanced settings
    • Sharepoint Migration Manager
    • Migration Manager Global/Task Settings
    • Mover.io
  • Stage 3 & 4 - Post Migration and Reducing Business Impact
  • Convert users to adopters
    • Third Party Migration tools
    • Customization Migrations

Encarta Labs Advantage

  • One Stop Corporate Training Solution Providers for over 6,000 various courses on a variety of subjects
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  • Get jumpstarted from newbie to production ready in a matter of few days
  • Trained more than 50,000 Corporate executives across the Globe
  • All our trainings are conducted in workshop mode with more focus on hands-on sessions

View our other course offerings by visiting https://www.encartalabs.com/course-catalogue-all.php

Contact us for delivering this course as a public/open-house workshop/online training for a group of 10+ candidates.

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